Position : Digital Marketing Assistant
Location : Warwick, RI
Duration : 12 Months
Total Hours/week : 40.00
1st Shift
Client : Medical Devices Company
Job Category : Professional
Level of Experience : Entry Level
Employment Type : Contract on W2 (Need US Citizens or GC Holders or GC EAD or OPT or EAD or CPT)
Job Description
- The client Plastic & Reconstructive Surgery (PRS) Platform team, based in Warwick, RI, is seeking a Temporary Administrative Professional to serve as the operational backbone for our regional tradeshow presence.
- This role owns end‑to‑end management of all PRS sales materials, non-sterile samples and tradeshow booth kits, ensuring client shows up to every meeting, congress, and event flawlessly prepared.
- This is an ideal role for a highly organized, proactive, resourceful administrative professional who loves ownership, problem‑solving, and being trusted with real responsibility.
- You won’t just support the team—you will run a critical function that enables commercial success, field engagement, and brand excellence.
- This role reports to the Associate Director, Global Marketing, and works closely with Marketing, Sales, Professional Education, and external vendors.
Essential Functions & Responsibilities
- Tradeshow & Booth Kit Ownership (Primary Focus)
- You will be the single point of ownership for PRS tradeshow logistics, responsible for the full lifecycle of booth kits and materials, including:
- Creating, organizing, labeling, and maintaining all PRS tradeshow booth kits
- Ordering, assembling, resetting, and replenishing booth kits after each event
- Coordinating and communicating shipping, tracking, delivery timelines, and return logistics
- Ensuring booths are fully conference‑ready: correct assets, condition, quantities, and branding
- Maintaining inventory accuracy and storage organization
- Proactively identifying gaps, risks, or improvements and fixing them before they become issues
- This role ensures client PRS always shows up prepared, professional, and on brand.
Marketing & Commercial Administrative Support
Under the guidance of the Global Marketing team, you will also:
- Support execution of PRS marketing programs and commercial activities aligned with the Global Platform Communications Strategy
- Organize, store, and distribute marketing collateral and non‑sterile samples
- Assist with meeting planning, vendor coordination, quote collection, and PO requests
- Support Professional Education events and field engagement initiatives
- Help coordinate materials for conferences, regional meetings, and sales programs
- Support quarterly business reviews and internal marketing initiatives as needed
What Makes This Role Great
- Real ownership — you own a critical operational function
- Visibility & trust — your work directly impacts field teams and brand perception
- Fast‑paced, hands‑on environment — perfect for someone who likes to stay busy and solve problems
- Highly collaborative — work with marketing, sales, education, and external partners
- Pride in execution — when events run smoothly, it’s because of you
This is not a passive administrative role — it’s for someone who likes to run things, improve systems, and take pride in operational excellence.
Ideal Candidate Profile
- Exemplary communication and follow‑through skills
- Highly organized, detail‑oriented, and dependable
- Comfortable managing multiple moving parts and deadlines
- Resourceful, proactive, and solutions‑focused
- Self-motivated, ability to work independently
- Enjoys logistics, inventory management, and hands‑on coordination
- Takes pride in making things run smoothly behind the scenes
