Role: Marketing Assistant/Coordinator II - Job ID: KUMDC5724197
Work Location: New York NY USA
(Hybrid) - Minimum 3 days report to office
Duration: 9 Months Contract
Job Title Creative Operations Coordinator
Role Overview
Seeking a Freelance Creative Operations Coordinator to support promotional and digital creative initiatives while assisting with the day-to-day operations.
This role helps ensure creative projects move efficiently from briefing through final delivery by supporting project tracking, workflow coordination, cross-functional communication, and Creative Team Operations.
The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced creative environment with multiple stakeholders.
Key Responsibilities
Project Tracking & Workflow Coordination
- Support coordination of timelines and workflows for promotional and digital creative projects.
- Maintain project trackers and creative calendars to ensure projects remain on schedule.
- Monitor timelines for creative assets and ensure deliverables are progressing according to project schedules.
- Work closely with Art Directors to track project priorities, tasks, and deadlines.
- Identify potential timeline risks and flag issues to Creative Leads when needed.
- Attend project kick-off meetings to capture key project details and ensure all required assets and materials are identified and tracked.
- Support Creative Leads in monitoring team workload and flag potential resource conflicts to help keep projects on schedule.
- Identify potential timeline risks and flag issues to Creative Leads when needed.
Cross-Functional Communication
- Act as a liaison between Creative, Brand Marketing, Brand Activation, CDMO and other cross-functional teams.
- Coordinate feedback and approvals from stakeholders to keep projects moving forward.
- Help ensure alignment on project timelines, deliverables, and priorities.
Operations & Team Support
- Provide operational support for the US creative team.
- Coordinate office supplies, creative room organization, and equipment need.
- Assist with logistics such as freight shipments, storage organization, and presentation materials.
- Support ad hoc projects including photoshoots, sales meetings, and retailer activations.
Vendor Coordination
- Assist with coordinating external vendors for outsourced creative projects when needed.
- Track vendor timelines and deliverables to ensure alignment with project schedules.
- Serve as a point of contact for vendor or sourcing-related questions.
Qualifications
- 3-4 years of experience supporting creative teams in project coordination, creative operations, or marketing operations roles.
- Experience working in creative, marketing, retail, or agency environments preferred.
- Familiarity with Microsoft Office and project tracking tools.
- Strong organizational and time management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong communication and collaboration skills.
Detail-oriented with strong follow-through and problem-solving ability.
Thank You
