Production Coordinator - Freelance
*Must be able work onsite in the New York City office*
*This position is a freelance, full time position up to 40 hours/wk. Compensating range for this role is $30-45/hr, commensurate with experience*
Who you are:
You're someone who loves planning events and all the work that goes into making them happen. You will be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.
What you'll be doing:
- General Team Support
- Support the team to execute project components -
- Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
- Ownership of meeting notes, organize follow-up action items and circulating to teams
- Track progress of project to ensure timelines are followed and updated accordingly
- File and folder nomenclature policing
- Financial + Related Administration:
- Create and maintain tracking reports of event outreach, contract status, legal reviews, and venue/organizer/permit payments for touring consumer-facing programs
- Proofreading support, formatting clean-up as needed for SOW documents
- Research and book or hire external resources as needed/directed (crew members, local purchases and rentals,, facilities, travel)
- Team timesheet tracking and report assembly as directed
- Process invoices and assist in reconciling costs against budget as directed
- Creative + Recognition
- Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
- Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings!)
- Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed
What you'll bring to Jack:
- Experience or Degrees in Events, Hospitality, Theater (Set Design, Stage Management, Lighting Design, etc.), and Communications.
- Excellent attention to detail in any project you complete. You leave nothing to chance.
- Great communicator in both written and verbal - strong experience in scheduling and note-taking
- Problem solver ready to tackle any challenge - with the ability to be proactive, anticipate needs, and be resourceful with the ability to manage up and sideways effectively.
- Cool under pressure - ability to work under tight deadlines.
- Flexible and agile - open to learning new processes and prepared for unexpected situations that might pop up.
- Inclusive: you actively support and engage in creating and sustaining a workplace that fosters creativity, innovation, and belonging
- Technical skills required: Microsoft Office (Excel is important), Google Workspace, Adobe Acrobat, Procim (nice to have - or similar budget management tool), Expense reporting software, travel booking software.
- Alignment with Jack Morton's values and culture (Passion, Agility, and Respect).
Last but not least, we believe in diversity, equity and inclusion.
Jack Morton and Genuine are equal opportunity employers; we strongly value diversity at our companies. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.
We make our careers website accessible to any and all users. If you need an accommodation to participate in the application process, please contact us at JobAppAccommodation@ipgdxtra.com. This email address is not for general employment inquiries or vendors; rather it is strictly for applicants who require special assistance accessing our employment website. Due to volume, messages sent to this email address that are not related to an accommodation cannot be answered.
***JOB SCAM ALERT***
We have recently become aware that individuals not associated with Jack Morton have fraudulently used our name – and the names of some of our employees – to solicit applications for fake jobs, to conduct fake job interviews and to make fake job offers. Any request to schedule an interview and any bona fide offer of employment will only come from an authorized representative of Jack Morton with an email address "@jackmorton.com" or "@jackmorton.co.uk". We will never require an applicant to provide credit card or banking information to cover any supposed advance costs.
If you have provided personal information in connection with a fake job offer or interview and you are concerned, we suggest that you take appropriate action.
Jack Morton takes these activities very seriously and are taking appropriate steps to shut down this fraudulent activity.
We urge you to be careful when sharing your personal information and to be aware of scams involving fake job postings and job offers.
