We are seeking a Miami-based, detail-oriented, and highly organized Marketing & Publicity Assistant. Reporting to the Publishing Director, you will assist with pre- and post-publication campaigns for 4–6 books per season, support internal content creation and company-wide sales and marketing efforts, and provide administrative support.

Responsibilities

Manage all trade review submissions (print and online), including drafting cover letters, preparing portal and email submissions, packaging, and mailing books to review outlets 4–5 months prior to publication.
Identify, pitch, and contact content creators to coordinate book mailings for prepublication campaigns.
Coordinate award submissions, including researching eligibility and deadlines, preparing submission materials, and managing delivery of books and supporting documents.
Write compelling Amazon A+ content, social media copy, press releases, e-blasts, sell sheets, and other marketing material.
Help coordinate author events and preorder campaigns by conducting outreach, coordinating communication, and ensuring timely delivery of all necessary materials.
Assist with organization, booth setup, and on-site sales of books and merchandise at trade shows and book fairs.
Schedule team meetings and ensure timely distribution of agendas, including for acquisitions meetings.
Handle all direct-to-consumer customer service inquiries via email (Shopify, social media, etc.).
Coordinate and track all shipment requests to distribution partners.
Upload all book assets and ensure accuracy and consistency across all online platforms, submitting request forms as needed.
Assist with in-office tasks, including book inventory checks and organization during scheduled visits.

Qualifications

Must be based in Miami
Strong written and verbal communication skills
Prior experience writing press releases
Excellent organizational abilities and attention to detail
Ability to manage multiple projects and meet deadlines with efficiency and accuracy
Comfortable working both independently and collaboratively in a fast-paced environment
Familiarity with social media platforms, trends, and digital best practices
Excellent proofreading and copyediting skills
Background in Journalism preferred

This is a part-time position with the opportunity to grow into a full-time role.

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Marketing & Publicity Assistant