JOB
ADMINISTRATIVE SERVICES MANAGERDepartment of Aviation, California Redwood Coast Humboldt County AirportThe County of Humboldt Department of Aviation has an exciting opportunity for you to join our team! As a Department of Aviation employee, you will work in an environment with other motivated individuals who are passionate about their work. What You'll Do: Oversee administrative and fiscal functions of the Department of Aviation including budget development and monitoring, grant invoicing and monitoring, time and attendance tracking, contract management, and airport badge management.Manage and supervise administrative staff including hiring, training, performance evaluation, and discipline.Provide high-level administrative oversight and advisory support to the Director of Aviation, including policy development, program evaluation, identifying operational challenges, and developing recommendations to improve efficiency, structure, staffing, and procedures.Where You'll Do It: This position will be located in McKinleyville, California at the California Redwood Coast Humboldt County Airport (ACV). This work schedule for this position is Monday - Friday, 8 am - 5 pm with a 1-hour lunch.DEFINITIONUnder direction, plans, develops and manages multiple administrative and fiscal service programs, projects and/or activities; performs complex administrative, budgetary, systems, statistical and other management analyses in support of activities and functions for a specified department; makes recommendations for action and assists in policy and procedure development and implementation; supervises and directs the work of subordinate supervisory and support staff; performs related work as assigned.DISTINGUISHING CHARACTERISTICS This management class provides varied administrative, financial and program management support to an individual major County department, or department of county-wide scope. Duties may vary, depending upon the assigned department, however the range of responsibilities are centered upon planning, management and evaluation of multiple programs, projects and/or activities. Incumbents in this position have considerable latitude for the exercise of independent judgment and decision-making, particularly when representing the County in meetings with other agencies, boards, commissions and community groups.
EXAMPLE OF DUTIES
Plans, develops, coordinates, conducts and implements or directs the implementation of a variety of programs, projects and/or activities related to the department to which assigned. Provides direction and supervision for subordinate supervisory, professional and/or support staff and provides for staff training and professional development. Participates in the hiring of staff, recommending selection for appointing authority approval. Conducts employee performance evaluations, counsels employees and recommends corrective or disciplinary actions as appropriate. Directs purchasing, collection and/or external claim reimbursement activities. Assesses program/project scope and need, determines funding, staffing and other resource requirements. Identifies obstacles, evaluates alternative courses of action and makes recommendations which may include such areas as organizational structure, staffing, facilities, equipment, cost analysis, fiscal reporting, productivity or policy or procedure modifications. Serves in a consultative role as a technical expert on administrative, programmatic, financial and related issues and strategies; assists in developing goals, objectives and work standards for the department. Coordinates activities and serves as liaison with other County departments and/or other agencies. Develops and administers program/project budgets. Interprets and applies a variety of complex policies, rules and regulations; provides information to employees, other departments and outside organizations which may require tact and judgment. Oversees program/project recordkeeping and reporting functions; prepares narrative and financial reports. Confers with representatives of other governmental agencies, community groups, boards and commissions, vendors, the public and others; represents the department head or others in meetings; may make presentations to County or public groups.
SUPPLEMENTAL INFORMATION
ADDITIONAL INFORMATIONHOW TO APPLYA complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system at https://www.governmentjobs.com/careers/humboldtcountyca. Applications must be submitted no later than the final filing date and time listed on the job flyer. It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected. Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible. SELECTION PROCEDUREThe County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.FREQUENTLY ASKED QUESTIONSHow long does it take to fill out the application?You should allow 30 – 45 minutes to fill out your application. Can I change my application after submitting it?No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.How long until I hear back from you and how can I check for updates on my application?You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-476-2349 or personnel@co.humboldt.ca.us.Will I be informed if I am not selected for an interview / Oral Exam?Yes, you will be informed via email if you are not selected for an interview / Oral Exam.OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSIONResearch indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position. If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.REASONABLE ACCOMMODATIONSThe County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made. EQUAL OPPORTUNITY EMPLOYERThe county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. MEDICAL EXAMINATIONA pre-employment medical examination provided by the County may be required upon offer of employment.OTHER EXAMINATIONSSome positions also require psychological evaluation and/or extensive background investigation.LICENSESSome classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.PROBATIONARY PERIODPersons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.EMPLOYMENT ELIGIBILITYIt is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.DISASTER SERVICE WORKERSAll County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.
