JOB NO:

537956

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Communications/Public Relations/Marketing, Office/Administrative/Fiscal Support

DEPARTMENT:

47002200 - UP-EDITORIAL

CLASSIFICATION TITLE:

Editorial Assistant

CLASSIFICATION MINIMUM REQUIREMENTS:

Formal education should include a bachelor’s degree in a related field and a minimum of one year experience in book production. Skills include familiarity with word processing and desktop publishing technology, specifically Adobe Creative Suite.

JOB DESCRIPTION:

Reporting to the EDP manager. A key member of the EDP team, the assistant editor assists with the transformation of a book manuscript into a printed and bound volume, overseeing the text corrections for reprint and new-to-paperback editions approximately 70 frontlist titles and 50 to 70 reprint or new-to-paper titles annually, maintaining the high standards of UPF books.

(25%)

Edits manuscripts (or overseeing freelancers) to ensure proper organization, consistency of style and presentation, grammatical correctness and factual and typographical accuracy.
Supervises work of freelance editors, proofreaders, and indexers.

(25%)

Confers with authors before, during, and after the book-making process. The editor is the main point of contact with the author in matters of perfecting the manuscript and of communicating with other departments at UPF.
Consults with the book designer, EDP manager, and marketing department concerning design, production, and marketing decisions in which editorial matters are pertinent.

(25%)

Performs or supervises the following sequence of technical steps in perfection of typography: marking up manuscripts according to specifications; making or monitoring, then verifying corrections; checking final proofs and printer’s proofs.

(15%)

Prepares manuscripts for freelance copy editors, applying SAI styles or typesetting coding

(10%)

Performs other clerical duties as assigned

EXPECTED SALARY:

$17.24 /hr

REQUIRED QUALIFICATIONS:

PREFERRED:

Formal education should include at least a bachelor's degree and a minimum of two years of book publishing experience. Appropriate college coursework may substitute at an equivalent rate for the required experience. Strong organizational skills and self-direction necessary. Skills include experience with publishing technology including XML and Scribe Well-Formed Document Workflow (WFDW), ebook conversion technology, accessibility standards, and spreadsheet systems.

SPECIAL INSTRUCTIONS TO APPLICANTS:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

21 Nov 2025

Eastern Standard Time

APPLICATIONS CLOSE:

02 Dec 2025

Eastern Standard Time

University of Florida

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Editorial Assistant