Job Description

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.

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Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

Metra’s Capital Delivery Department is divided into seven sections: Stations and Parking Design, Civil/Structural Design, Electrical/Mechanical Engineering, Construction, NEPA, Project Management, and Project Controls. The Station and Parking Design manages the design of Metra’s station and parking capital projects. The Wayfinding and Signs team is a subgroup of Stations and Parking Design that manages wayfinding and sign projects related to Metra stations. The Civil/Structural Design manages the design of capital infrastructure projects including tracks, bridges, and yard facilities. Electrical/Mechanical manages traction power and mechanical capital projects. Construction manages the construction of capital projects. The NEPA team manages the environmental review and historic resources review processes for capital projects. The Project Management team leads various capital projects across the Capital Program. The Project Controls team continually improves the processes and systems that are used to manage capital projects.

Reporting to the Director, Project Controls, the Project Administrator provides administrative support to the Capital Delivery team in contract management and invoice monitoring and review.

The primary duties include: Enter and update contract files and status reports in the Project Management Information System (PMIS), review reports and notify project managers of the status of submissions, and create project reports on related items. Conduct detailed third-party invoice reviews to ensure contract compliance, monitor the invoice workflow process within the PMIS ensuring all steps are completed, follow up with individuals or groups who are non-compliant, and notify project manager of issues. Work closely with members of the Capital Delivery Department to ensure staff resolve invoicing and payment issues and keep tasks on track. Monitor document and invoice workflows in the Enterprise Resource Planning (ERP) System, request updates on delays or vendor information requests from project managers, and follow up with internal departments once approvals have been received. Assist in performing quality control and process flow audits to ensure documents are completed and accounted for, properly routed through workflow, delivered to the appropriate party, and correctly filed in the document system. Promote safe work practices and maintain and foster a safe work environment. Perform other related duties as assigned to meet the ongoing needs of the organization.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

Job Requirements

Bachelor's degree OR in lieu of a degree, a combination of education and experience that equals four years of contract management/contract administration or related work.
In addition to #1 above, must have a minimum of two years of contract management/administration or related work experience.
Good knowledge of contract administration principles.
Good knowledge of electronic document management systems.
Some knowledge of process flow.
Good organizational, analytical, and problem solving skills.
Strong record-keeping skills with attention to detail and accuracy.
Good communication skills.
Proficiency in Microsoft 365, Adobe Acrobat, SharePoint, and PowerBI.
Ability to prioritize and manage multiple assignments.
Ability to exercise discretion and good judgment in working with confidential information.
Ability to establish and maintain positive working relationships with stakeholders to gain their cooperation and support in assigned projects/tasks.
Must be available to work flexible hours in the early morning, late afternoon, evenings, or weekends.

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees’ use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to RAC@Metrarr.com.

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.

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