About Us
Exo Limited, LLC is a civil engineering firm specializing in land development, including site design, stormwater, utilities, and permitting for residential, commercial, and mixed-use projects across Central Florida.

Job Summary
Exo Limited, LLC is seeking an organized, detail-oriented Marketing & Administrative Coordinator to support our marketing, recruiting, and day-to-day office operations. This position is responsible for executing our social media, email communications, website updates, and branded marketing materials, while also coordinating hiring, tracking project submittals and deadlines, and providing administrative support to our engineering team.

The ideal candidate has strong writing and proofreading skills, sound visual judgment, and experience using Canva or a similar design tool (such as Adobe Express, Photoshop, or InDesign) to create clean, professional materials. During the interview process, you may be asked to provide a writing sample and a visual sample.

Key Responsibilities

Marketing & Communications

Coordinate the firm’s social media content, including drafting posts, creating graphics, and maintaining the content calendar
Proofread, format, and distribute newsletters, project announcements, invitations, and other email communications
Maintain website content, including project portfolio, news, events, staff bios, and service information
Design print and digital materials, including sponsorship ads, event invitations, project sheets, and social media graphics
Format and brand proposals, qualifications packages (SOQs/RFQs), presentations, and other client-facing documents
Coordinate staff headshots, project photography, award submissions, and promotional products
Edit and publish basic video content, such as project highlights and team spotlights

Recruiting & HR Support

Write and post job openings on Indeed, LinkedIn, and university career boards
Screen resumes, schedule interviews, and communicate with candidates
Coordinate onboarding for new hires, including paperwork, equipment, and first-week setup
Build relationships with local colleges for intern and entry-level recruiting
Promote the firm as a great place to work through social media and career fairs

Project & Schedule Support

Track permit and plan submittals, agency comments, approvals, and expiration dates
Maintain project deadline calendars and keep engineers informed of upcoming due dates
Assemble and deliver submittal packages, including printing, signing, and sealing logistics
Organize project files, plan sets, and correspondence

Office Administration

Answer phones, greet visitors, and route inquiries
Manage calendars and schedule meetings for principals and project managers
Support firm events, database maintenance, reporting, and other projects as needed
Process invoices, reimbursements, and marketing- and event-related expenses
Order supplies and coordinate with vendors

Qualifications

Bachelor’s degree in marketing, communications, public relations, graphic design, business, or a related field, or an equivalent combination of education and experience
Relevant experience gained through employment, internships, freelance work, campus involvement, or related projects
Proficiency in Canva or a comparable design platform
Strong writing, editing, and proofreading skills, with close attention to accuracy and consistency
Familiarity with professional social media, email marketing, and website content management
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint
Strong organizational skills and the ability to manage multiple assignments and deadlines
Professional judgment and discretion when handling candidate, employee, and client information
Experience at an engineering, architecture, construction, or real estate firm is a plus but not required

Benefits
Medical, dental, and vision insurance · Paid time off · 401(k)

To Apply
Please submit your resume and a brief cover letter. Candidates may be asked to provide a writing sample and a visual sample during the interview process.

Exo Limited, LLC is an equal opportunity employer.

Pay: From $23.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Life insurance
Paid time off

Application Question(s):

Do you have experience creating social media graphics or marketing materials in Canva or a similar design tool?
Have you helped coordinate hiring for an organization, such as posting jobs, screening applicants, or scheduling interviews?

Experience:

applicable: 2 years (Preferred)

Work Location: In person

Exo Limited, LLC

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Marketing & Administrative Coordinator