ArtsKC – Regional Arts Council is seeking proposals from qualified independent contractors or digital marketing specialists for a Marketing Coordinator role.

Proposal Deadline: October 30, 2026

Submission Email: humanresources@artskc.org (Subject line: Marketing Coordinator)

Statement of Purpose & Background

ArtsKC – Regional Arts Council is seeking proposals from qualified independent contractors or digital marketing specialists for a Marketing Coordinator role.

ArtsKC supports and elevates Kansas City’s regional arts ecosystem. This contractor will be responsible for technical website maintenance, digital tool administration, analytics tracking, and digital content distribution to help tell the story of ArtsKC and our regional arts community.

Term & Work Structure

Contract Duration: 6 Months (with potential for extension or conversion to staff status).
Expected Workload: Approximately 30 hours per week.
Work Location: Hybrid model, requiring on-site presence at ArtsKC’s Kansas City office on Tuesdays and Thursdays.

Scope of Work (SOW) & Key Deliverables

The selected contractor will manage and execute technical marketing tasks across five main focus areas:

Website & Platform Administration:
Maintain, update, and manage the ArtsKC WordPress website to ensure optimal performance, security, and content accuracy.
Assist with system administration and listings for the ArtsKCGo platform.

Email Marketing & Digital Content:
Build, schedule, and distribute email communications and campaigns using Constant Contact.
Assist in publishing digital content across social media channels and digital outlets.

Asset Creation & Brand Maintenance:
Design and adapt digital and/or print-ready marketing assets including video using Adobe Creative Suite and Canva to align with ArtsKC brand standards.

Analytics & Performance Reporting:
Track, analyze, and report on website traffic, email engagement, and platform usage using Google Analytics.
Deliver periodic data insights to optimize campaign effectiveness.

Cross-Team Collaboration:
Coordinate workflows, documentation, and asset storage using Google Workspace (Docs, Sheets, Drive).

Contractor Qualifications

Proposals will be evaluated based on demonstrated expertise in the following areas:

Proven experience in WordPress management and troubleshooting.
Hands-on proficiency with Constant Contact (or comparable email platforms) and Google Analytics.
Skill in digital asset creation using Adobe Creative Suite and Canva.
Operational experience within Google Workspace.
Minimum of 1–3 years of professional experience in technical marketing, digital communications, freelancing, or nonprofit/arts marketing.

Proposal Submission Instructions and Requirements

Deadline: October 30, 2026

Interested contractors must submit a single PDF document to humanresources@artskc.org. Please indicate “Marketing Coordinator” in the subject line of the email to ensure proper handling. The PDF should contain the following items:

Cover Letter & Contractor Profile: A brief overview of your background, experience with mission-driven/arts organizations, and why you are well-suited for this scope of work.
Resume: Highlighting relevant technical marketing experience.
Work Samples: Submissions to address the specific Work Sample prompts detailed below
Cost Proposal: Proposed hourly rate and estimated monthly billing structure based on a 30-hour weekly schedule.
References: Names and contact details for three professional or client references.

Work Sample Requirements

To help us assess technical capability, visual design sense, and campaign communication, please include the following two work samples within your proposal PDF:

Sample 1: Website Management & Graphic Design Portfolio
Provide a link to a WordPress website you currently manage, update, or built (OR include screenshots demonstrating a complex page or layout you constructed in WordPress).
Include 2–3 visual graphics (e.g., social media assets, digital banners, flyers or videos) you created using Adobe Creative Suite or Canva.

Sample 2: Email Copy & Campaign Concept Exercise
Select an upcoming or past regional arts event in the Kansas City area.
Draft a brief, 3-sentence email announcement designed for a newsletter (include a Headline, Body Text, and Call-to-Action button text).
Briefly describe or outline the visual graphic you would pair with this email announcement.

Evaluation & Assigned Weight

Proposals will be evaluated based on the following criteria:

Technical Proficiency & Portfolio Quality = 35%

Relevant Experience & Campaign Execution = 25%

Proposed Hourly Rate & Value = 25%

Approach & Alignment with ArtsKC Mission = 15%

Equal Opportunity & Inclusion

ArtsKC is an equal opportunity organization. We encourage proposals from contractors of all backgrounds, perspectives, and lived experiences. It is the fundamental policy of ArtsKC to provide equal employment opportunities regardless of race, creed, color, sex, sexual orientation, national origin, age, veteran status, or disability status.We are committed to an inclusive vendor selection process.

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