Assistant Vice President of Facilities Management

Haverford College • Full-time • Haverford, Pennsylvania, United States • 1w ago

Haverford College invites applications for our full-time (37.5 hours per week), exempt, benefits-eligible Assistant Vice President of Facilities Management opportunity.

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day off), Health Savings Account contribution of $700 for individuals and$1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: On site

About the Facilities Management Department

The Facilities Management Department is comprised of three units: Grounds, Arboretum, and Sustainability; Maintenance and Housekeeping; and Planning and Capital Projects. The Department is responsible for creating, maintaining, and operating a physical environment that enhances the learning, teaching, and residential activities of Haverford College. The 200-acre arboretum campus has over 1,500,000 square feet of building area.

About the Position
Reporting to and working closely with the Vice President of Finance and Administration, the Assistant Vice President of Facilities Management provides strategic leadership and direction of the planning, construction, maintenance, and operation of all campus facilities to ensure a safe, functional, and state-of-the-art learning, teaching, and working environment. The AVP develops and executes master plans, manages budgets, and oversees a comprehensive physical plant, including buildings, grounds utilities, and safety programs.

Primary Responsibilities

Leadership and Strategic Planning

Collaborate with senior leadership and other departments to align facilities operations with the College’s goals
Oversee the development and execution of the College’s Comprehensive Campus Plan and associated program/design/construction programs for all new construction projects and major building renovations
Formulate and implement long-range strategic plans to maintain and improve the college’s physical assets
Lead the planning and execution of campus renewal projects that align with the College’s strategic plan fostering an inclusive academic environment
Serve as the Chair of the College’s Space Planning Committee (CSPC)

Supervision and Personnel Management

Provide leadership, mentorship, and direction to a facilities management staff of over 85 employees creating a culture of accountability and excellent customer service
Supervise and mentor five direct reports, including hiring, training, prioritizing work assignments, supporting professional development, and conducting performance evaluations
Oversee the development and implementation of goals, objectives, and operational plans for all facilities management departments
Foster a culture of mutual respect, collaboration, open communication, and accountability

Budget and Financial Management

Develop, manage, and monitor the annual physical plant operating and capital budgets (over $25 million)
Oversee the procurement and tracking of utilities, and continue to improve the College’s energy management system and preventative maintenance program
Identify opportunities for cost-effective solutions and energy savings

Capital Projects and Construction

Supervise all phases of capital projects, including new construction, major renovations, and deferred maintenance programs
Collaborate with stakeholders to identify projects, compile cost estimates, and administer both short-range facility preventive maintenance and improvement plans and long-range facility planning, with attention to issues of sustainability
Manage consultant contracts, including scope definition, fee negotiations, plan reviews, and change orders, and represent the college in discussions with architects, engineers, and construction contractors
Ensure all project work performed by contractors aligns with contractual agreements
Implement a college-wide space plan and campus standards
Serve as staff support to the Property Committee, Board of Managers, reporting on the progress of facilities initiatives and their alignment with the college’s strategic priorities

Safety, Compliance, and Sustainability, and Energy Management

Oversee the implementation of safety protocols and emergency preparedness plans for campus facilities
Collaborate with campus safety to proactively address any facility-related safety concerns
Develop strategies for efficient resource management, emphasizing environmental stewardship and promoting sustainability across campus operations
Implement energy conservation plans and monitor sustainability practices to achieve the College’s target of carbon neutrality by 2033
Coordinate with local township officials for adherence to all township building codes, usages, etc., ensuring the College is following applicable federal, state, and local government laws, codes, and regulations, including those from OSHA and ADA

Line of Report: The Assistant Vice President of Facilities Management reports to the Vice President for Finance and Administration. The Assistant Vice President of Facilities Management directly supervises the Associate Director of Facilities Management; the Assistant Director of Facilities Management; the Assistant Director of Facilities Management for Arboretum, Sustainability, Grounds, and Arboretum Director; the Executive Assistant; and the Budget Analyst.

Minimum Qualifications

Bachelor’s degree in architecture, engineering, facilities management, construction management, or related field
12 years of leadership experience in facilities operations
8 years of experience as a supervisor

Professional Competencies

Excellent written and verbal communication skills
Strong operational and leadership skills
Proven budget development and management experience
Ability to build strong relationships with a wide range of constituencies, including faculty, staff, members of the Board of Managers, and the external community
Thorough knowledge of building systems, historic property maintenance procedures, and safety standards
Demonstrated project management and organizational skills
Strong commitment to a customer-service orientation for the department
Proficiency in Microsoft Office and relevant facility management tools

Preferred Qualifications

Master’s degree in a relevant field
Certified Facility Manager (CFM) or Facilities Management Professional (FMP), APPA Certified Educational Facilities Professional (CEFP) or IFMA Facility Management Professional (FMP) certification
Experience in the management of physical plant facilities in an academic setting or at other non-profit organizations

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply and share how you meet the position’s qualifications.

Special Requirements

Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check
Ability to obtain and maintain PA Act 12 background checks
Ability to climb stairs, ladders, etc., while inspecting construction projects

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume, through Haverford College's career website via Workday (no other form of application is accepted) is December 22, 2025. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples